Terms
Last updated 18 October 2026. Plain English, kept short.
Who we are
treasurersheet.co.uk is run by J. Chisholm, a sole trader trading as treasurersheet. Email: support@treasurersheet.co.uk.
Complaints: email support@treasurersheet.co.uk. We'll reply within 5 working days.
What the service does
It reads the bank statements you upload for a charity, club or community group, sorts each transaction into receipts and payments headings, checks the balances follow on, and builds a draft of Section A (receipts and payments) and cash at bank in the layout of the Charity Commission's CC16 template. You add the other assets and the liabilities. The trustees remain responsible for the accounts.
It isn't tax, accounting or legal advice. You're responsible for checking what it produces before you rely on it or send it to anyone.
Prices and credits
You get your first statement free (per internet connection, every 30 days, subject to a daily limit). After that you buy credits: £14.99 for 40 statements. A credit is only used when a read succeeds. Credits don't expire, and if we ever close treasurersheet, we'll refund unused credits. They're linked to the private credit link shown after you pay. Keep it safe: anyone with the link can use the credits. If you lose it, email us with your payment receipt and we'll restore them.
Your right to cancel, and refunds
You normally have 14 days to cancel an online purchase. Credits are ready to use as soon as you pay, so at checkout you ask for them straight away and acknowledge that this ends your 14-day right to cancel. Your receipt confirms this.
We go further than the law: you can ask for a refund of any unused credits at any time, at the price you paid per credit for that pack (for example, 13 unused credits from a pack of 40 bought for £14.99 are refunded as £4.87). If something wasn't read properly, tell us and we'll put the credit back.
When you upload for an organisation: data processing terms
If you upload statements for a charity, club or group, the organisation decides why its data is used, and we process it on the organisation's behalf.
In that case the organisation is the controller and we act as its data processor (UK GDPR Article 28). These terms are our processing contract with it. Ticking “I agree” when you upload accepts them on the organisation's behalf, and you confirm you're allowed to do that.
- What and why: the documents you upload, read only to produce the result you asked for and show it to you.
- Whose data and what kind: the names, payment descriptions and amounts in the documents, about the organisation's members, donors, customers, suppliers and others it deals with. For some groups (for example faith, political, trade union or health groups) a name can reveal special category data; we recommend blacking out names you don't need.
- How long: only for the read itself, a few seconds to a few minutes. We don't keep the documents or the results, so at the end there is nothing for us to return or delete. Our AI provider deletes them within 30 days (see the privacy notice).
- Your instructions: we process the data only to do what you ask the tool to do, unless the law requires otherwise (we'd tell you first if the law allows). If we think an instruction breaks data protection law, we'll tell you.
- Confidentiality: everyone who handles the data for us is bound to keep it confidential.
- Security (Article 32): encryption in transit (HTTPS), no storage of documents or results, no accounts or passwords to steal, access to our systems limited to the operator, and sub-processors bound to their own security terms.
- Sub-processors: Anthropic (AI provider, which may process data in the US, protected by the UK International Data Transfer Addendum in its data processing terms) and Cloudflare (hosting). You authorise these. We'll update this page at least 14 days before adding or replacing one, and email organisations that have bought credits (at the email on their receipt), so you can object or stop using the service. Each is bound by its own data processing terms.
- Helping you: we'll help you answer requests from the people named, and with your own duties on security, breach notification, data protection impact assessments and consulting the ICO (Articles 32 to 36), as far as our part allows.
- Breaches: we'll tell you without undue delay after becoming aware of a breach affecting the data.
- Your own duties: the organisation keeps its own duties and rights as controller (for example having a lawful basis, telling the people named how their data is used, and answering their requests). These terms don't change them.
- Showing we comply: we'll give you the information you need to show we meet these terms, and allow for and contribute to reasonable audits, on request by email.
Our responsibility
The tool can make mistakes, which is why it shows you what it read and flags the problems it can find. It can't catch everything, so please check everything against your documents before you use it.
If something isn't read properly or the service isn't as described, you can have it read again, have the credit put back, or get a refund for it.
We're responsible for loss you suffer that is a foreseeable result of our breaking these terms or failing to use reasonable care and skill. We're not responsible for loss that wasn't foreseeable when you used the service.
We don't exclude or limit our liability for death or personal injury caused by our negligence, for fraud, or for your rights under the Consumer Rights Act 2015 to services and digital content that are as described, of satisfactory quality and provided with reasonable care and skill.
If you use or buy the service for an organisation (a charity, club or group), these terms are between us and the organisation, and you confirm you can agree to them on its behalf. The Consumer Rights Act 2015 applies only to individuals buying for themselves, but we give organisations the same remedies: a re-read, the credit put back, or a refund.
Changes and availability
This is an early service. We may change it, or these terms, and will say so on this page. We try to keep it running but can't promise it will always be available.
Law
These terms are governed by the law of England and Wales.